It was at the end of 2016 that the contact between the Samsys Management and the Carnes São Martinho Butchers was established, to find a solution to a need that this meat trade establishment expressed – to improve the organization in terms of costs, treasury, accounting, and stocks, especially among all butchers in the group.
Core business of the Carnes São Martinho company
Carnes São Martinho arose as a result of the need to assert itself in the market, since there are several butchers scattered in Vale do Sousa and in Matosinhos.
Present in the market for 18 years, they sell quality products at the best price and bet on staff training.
They follow all the tendencies and legal requirements, which lead to organizational evolution in the different accounting and IT areas. The teams that they formed are distinguished by being interconnected and dynamic.
To know more, visit the Facebook page of Carnes São Martinho;
Evolution of the partnership
Over time, new mandates were emerging, and the company felt that it was not possible, with the means that were implemented, to comply with the legal mandates determined by law, namely the obligation to control batches, traceability, and quality. Thus, it was necessary to begin to control stocks and their properties, namely batches, animal identification numbers and places of birth, rearing, and rebate.
Samsys immediately expressed a willingness to collaborate, presenting the ideal solution to the case, after a study based on several meetings, a tool that could be implemented and that would help to better organize the management of this company.
After 4 months of configurations and adjustments, the first pilot butcher’s shop was started, which was the Talho das Termas and until the end of August, all processes were implemented in the other ten butchers. In total, since the solution was submitted until the end of the process, 7 months have passed.
Samsys challenge and contribution
Hardware | HP ProLiant Server
Replacement of the old server by a server with more advanced and updated features that met the needs of the customer, as it improved the performance and speed of the applications that the client uses. Another improvement was the transition from a system in Workgroup to a system in a domain, which allows centralizing all the resources in a single administrator.
Thus, all computers were under the control of this server, which made the data centralized and safeguarded on a single server.
An additional feature of the server is that it is a RAID5 disk system that protects against physical failure of an individual disk by distributing some of the information from each disk to others.
To support Sage applications, the SQL Server was installed, allowing the creation of several databases of the Carnes São Martinho group companies.
To ensure client security, the backup system was implemented using a NAS, in conjunction with the StorageCraft software, which allows, in real-time, to safeguard all the information on the server, storing the information against the client’s needs.
Another measure implemented to ensure the stability of the network was the installation of an HP UPS unit that safeguards the information for a few moments in case of power failure, allowing the server to shut down safely (a practice that increases the server longevity and the operating system).
Sage Retail | Commercial and treasury management
One of the solutions implemented was the Sage Retail tool, which had already been implemented but was not configured to meet customer needs. As the group evolved, new needs arose that did not exist.
There was a general lack of information on the eleven butchers of the group since management was done individually.
From the beginning of 2017, they decided to implement a solution that would centralize data related to all butchers, thus meeting this need to easily access information regarding other group butchers.
From the centralization, what changed was to get a sense of the costs of the merchandise, its profitability, and waste, at the group level. Thus, they have greater control over human errors or failures, causes of waste and profitability in the right choice of suppliers. In addition, it has made it possible to recognize the best way of negotiating with them.
At the treasury level, Sage Retail made it possible to centralize purchases (stock management and cost weighting), payments (current account and batch payment via SEPA file) and bank account management (transaction journal, distributed by categories).
Sage Business Suite | Accounting and financial analysis management
Another major change that was made was the total interconnection of the movements of purchases, sales, receipts and payments to be imported in the Accounting application. A process that was manual, subject to accounting errors, will now have automatic integration into the Sage Business Suite accounting application.
The work was no longer done manually and started to receive all the documents previously made in Sage Retail.
With the help of another Financial Analysis Software from Sage, this company was given another tool that enables analysis of costs and income, not only comparing with other accounting periods but also comparing with business periods. It is also possible to evaluate profitability ratios that used to be difficult to obtain.
Testimony of the company
“With an exemplary dedication to the achievement of the objectives originally proposed, Samsys’s Systems and Sage team have proved to be at a high level of performance and professionalism to meet the innovation, simplification and organizational effectiveness needs of Carnes São Martinho. ” Ana Sousa, Executive Director of Carnes São Martinho Butchers
Main Responsible Team
The way Samsys operates
At Samsys we value the satisfaction of our partners, betting our best on each project, which we treat as being unique and special. We dedicate ourselves to each one in a committed way, feeling it as truly ours and transmitting all the trust and transparency that the client deserves. The values on which we rely, in our working method, are also the pillars of Samsys. It is this spirit that we want to convey with this case that we share about the process we had with Carnes São Martinho and which we hope will be reflected in other future businesses. So, we know that we are bringing value to clients and that is indeed our purpose as facilitators
Together we go further
Our achievements are your achievements. If we work together, they will be even greater.
Thanks also to Carnes São Martinho for also supporting us, who also went through the sponsorship of the biggest event of the Academy Samsys: the DDC. Thank you!