It was at the end of 2016 that contact was established between Samsys Management and Carnes São Martinho butchers , with the aim of finding a solution to a need expressed by this meat trading establishment – to improve organization in terms of costs, treasury, accounting and stocks , especially among all the butchers in the group.
Core Business of Carnes São Martinho
Carnes São Martinho emerged as a result of the need to establish itself in the market, due to having several butcher shops scattered throughout the Sousa Valley and the municipality of Matosinhos.
Present on the market for 18 years, they offer quality products at the best price, and invest in staff training.
They fully follow all trends and legal requirements, which lead to organizational evolution in the different accounting and IT areas. The teams they formed stand out for being absolutely interconnected and dynamic.
To learn more, visit the Carnes São Martinho Facebook page .
Partnership Evolution
Over time, new requirements arose, and the company felt that it could not, with the means that had been implemented, comply with the legal obligations stipulated by law, specifically the obligation to control batches, traceability, and quality . Thus, it became necessary to start controlling stocks and their properties , namely batches, animal identification numbers, and places of birth, rearing, and slaughter.
Immediately, Samsys expressed its willingness to collaborate, presenting the ideal solution for the case, after a study based on several meetings, of a tool that could be implemented and that would help to better organize the management of this company.
After 4 months of configuration and adjustments, the first pilot butcher shop, Talho das Termas, was launched, and by the end of August all processes had been implemented in the other ten butcher shops. In total, from the presentation of the solution until the end of the process, 7 months passed.
Samsys Challenge and Contribution
Solutions
Hardware | HP ProLiant Server
The old server was replaced with one featuring more advanced and up-to-date characteristics, meeting the client's needs by improving the performance and speed of the applications they use. Another improvement was the transition from a Workgroup system to a domain-based system , allowing all resources to be centralized under a single administrator.
Thus, all computers were under the control of this server, which made the data centralized and backed up on a single server.
An additional feature of the server is that it is a device with a RAID5 disk system, which is a system that protects against physical failure of an individual disk by distributing part of the information from each disk to the others.
To support the Sage applications, SQL Server was installed , allowing the creation of multiple databases for the companies within the Carnes São Martinho Group.
To ensure customer security, a backup system was implemented using a NAS , along with StorageCraft software that allows for real-time safeguarding of all information on the server, storing the information according to the customer's needs.
Another measure implemented to ensure network stability was the installation of an HP UPS unit that safeguards information for a few moments in case of power failure, allowing the server to be safely shut down (a practice that increases the longevity of the server and the operating system).
Software
Sage Retail | Commercial and Treasury Management
One of the solutions implemented was the Sage Retail tool , which already had a basic infrastructure in place, but was not configured to meet the client's needs. As the Group evolved, new needs arose that did not previously exist.
There was a general lack of information about the Group's eleven butchers, as they were managed individually.
As of the beginning of 2017, they decided to implement a solution that would centralize data referring to all butchers, thus filling this need to easily access information regarding other butchers in the Group.
With centralization, what changed was gaining an understanding of the cost of goods, their profitability, and waste at the Group level. This allowed for greater control over human errors or failures, the causes of waste, and profitability through the selection of the right suppliers. Furthermore, it enabled them to identify the best way to negotiate with them.
At the treasury level , Sage Retail enabled the centralization of purchases ( stock management and cost weighting), payments (monitoring of current accounts and batch payments via SEPA file), and bank account management (recording of transactions, distributed by categories).
Sage Business Suite | Accounting Management and Financial Analysis
Another major change that was implemented was the complete integration of purchase, sales, receipts, and payments transactions into the accounting application. A process that was previously manual and prone to accounting errors is now automatically integrated into the Sage Business Suite accounting application.
The work was no longer done manually and started to receive all documents previously prepared in Sage Retail.
With the help of another financial analysis software, from Sage, this company has been equipped with another tool that allows an analysis of costs and income, whether compared to other accounting periods or evolution of the business, being even possible to evaluate ratios of profitability that were once difficult to obtain.
Company Testimony Talho Carnes São Martinho
“Having demonstrated exemplary dedication in achieving the initially proposed objectives, the Sage and Samsys Systems team proved to be at an excellent level of performance and professionalism in order to solve the innovation, simplification and organizational efficiency needs of Carnes São Martinho.” Ana Sousa, Executive Director of Carnes São Martinho Butcher Shops
Main Responsible Team
[ssys_team team=”sage”]
The Samsys way of acting
At Samsys we value the satisfaction of our partners, investing our best in each project, which we treat as unique and special. We dedicate ourselves to each one in a committed way, feeling it as being truly ours and transmitting all the trust and transparency that the client deserves. The values on which we are based, in our way of working, are also the pillars of Samsys. It is this spirit that we want to convey with this case that we share about the process we went through with Carnes São Martinho and which we hope will be reflected in other future businesses. So we know that we are bringing value to customers and that is in fact our purpose as facilitators.
Together we go further
Our achievements are your achievements. If we go together, they will be even bigger.
We also thank Carnes São Martinho for their support, which included sponsoring the biggest event of the Samsys Academy: the DDC . Thank you!
